Administrative Assistant/Coordinator, Facilities Engineering

Posting Date 3 months ago(9/2/2021 8:52 AM)
Requisition ID
Job Location(s)
Pittsburgh PA United States
Position Type
Full Time
Cook Myosite Inc.


Cook MyoSite, Inc. is on a mission to make regenerative medicine a part of everyday medicine. We’re investigating our core technology, autologous muscle-derived cells, for the potential treatment of several muscle-related disorders. We at Cook MyoSite have the potential to make a difference in the lives of countless people around the world, and we also have the potential to make a difference in yours. Joining our team is an opportunity to ignite your passion, grow your potential, and define your purpose. If you’re curious, motivated by helping others, and driven by integrity, we invite you to apply.


The Facilities Engineering Coordinator at Cook MyoSite supervises and coordinates overall administrative activities for the Facilities Engineering Department.


• Provides administrative support to the Facilities Engineering team.
• Attends meetings to record and transcribe notes and distribute to appropriate persons
• Processes and manages document filing system; provide guidance in handling document storage for equipment and supplies
• Participates as needed in special department projects.
• Perform the proper receiving, tracking and storing of purchased equipment
• Organize and maintain schedules and meetings
• Monitor department training and notify Facilities Engineering Manager of anything past due.
• Organize files and maintain all facilities equipment and facility records
• Assist in maintaining a calibration and preventative maintenance schedule utilizing computerized maintenance management system (CMMS)
• Responsible for scheduling work performed by outside vendor.
• Escort and oversee vendors throughout the facility and in the manufacturing suite
• Assist in maintaining all equipment and facility procedures and specifications
• Promotes GLP/cGMP environment and follows procedural guidelines.
• Understand and maintain basic knowledge of facility infrastructure equipment


• Education: High school diploma or equivalent 

• Minimum of 1-3 years' experience in a GMP environment is preferred

• Proficient knowledge of Microsoft Office software, and other general office equipment
• Ability to learn and support new systems and applications, and the ability to provide technical training to end users

• Exemplifies Cook MyoSite Core Values
• Maintain regular and punctual attendance
• Must maintain company quality and safety standards
• This position requires an ongoing commitment to upgrading knowledge, job skills and abilities in addition to competency related to all duties and responsibilities listed above
• Ability to work in collaborative and independent work situations and environments with minimal supervision
• Maintain composure and competence under stressful situations; demonstrate flexibility and adaptability
• Must work and interact effectively and professionally with and for others throughout various levels of the global organization to achieve company goals
• Trainability
• Must have effective verbal, written and interpersonal skills


Physical Requirements:

• Maintenance Setting (EQ, FA, Safety, Warehouse, MC): General office, warehouse and laboratory setting with potential (limited) exposure to hazardous chemicals and/or harsh disinfectants while in BioSafety Level II.

• Ability to conduct and hear ordinary conversation and telephone communication.
• Must be able to work extended hours beyond normal work schedule to include, but not limited to, evenings, weekends, extended work hours and/or extra work hours, sometimes on short notice as required.
• Ability to work under specific time constraints.
• Must be able to sit at desk, in meetings and/or work on a computer for long or extended periods of time.
• Visual and manual acuity for working with computers and equipment.
• Physically capable of standing, walking, stooping, kneeling, crouching, climbing steps and ladders, reaching, twisting and bending on occasion with or without reasonable accommodations.
• Must be able to lift/push/pull up to 50 pounds on an occasional basis with or without reasonable accommodations.
• Must be capable of performing PPE gowning procedures on a frequent basis to enter BioSafety Level II including safety glasses, lab coat, gloves, specialized clothing including laboratory scrubs (pants and shirt) and facial mask (if required) on a regular basis.
• Must be able to extend arms outright for extended periods of time, periodically at intervals for up to 3 hours at a time.


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