• Administrative Assistant

    Posting Date 2 weeks ago(11/30/2018 5:00 PM)
    Requisition ID
    2018-5715
    Job Location(s)
    Bloomington IN United States
    Position Type
    Full Time
    Company
    Cook Group Inc.
    Category
    Administrative/Clerical
  • Overview

    The Administrative Assistant provides high-level administrative support for assigned Executives as well as back-up support for the current administrative staff while maintaining a high level of communication, confidentiality and professionalism.

    Responsibilities

    • Answer phones/screen calls & manage/maintain management calendars
    • Make travel arrangements for team
    • Arrange teleconference calls and webcasts
    • Compile numerical or statistical data
    • Schedule meetings or appointments/conference rooms
    • Write business correspondence
    • Maintain records, reports or files
    • Use word processing or desktop publishing software
    • Manage expense reporting for team
    • Attend meetings in order to record minutes when requested
    • Prepare reports, memos, letters and other documents, using word
    processing, spreadsheets, database, and/or presentation software
    • Compile, transcribe, and distribute minutes of meetings
    • Prepare agenda for visitors and coordinate travel
    • Ability to maintain confidential information

    • Prepare responses to correspondence containing routine inquiries
    • Screen phone calls for executives
    • File and retrieve corporate documents, records and reports
    • Prepare agendas
    • Open, sort,distribute incoming correspondence, including faxes & email
    • Must work and interact effectively and professionally with and for others
    throughout various levels of the global organization
    • Engage in special projects as assigned
    • Must strictly adhere to safety requirements
    • Maintain regular and punctual attendance
    • Must maintain company quality and quantity standards
    • Must have effective oral and written communication skills
    • Excellent problem solving skills and ability to work in collaborative and
    independent work situations and environments with minimal supervision
    • Ability to remain calm and receptive in fast paced situations

    Qualifications

    • High school diploma or equivalent
    • Extensive working knowledge of Microsoft Windows, Office (ie Excel, PowerPoint and Word)
    • Experience producing spreadsheets and other computer-generated data analysis reports
    • Previous office experience preferred

    • Proven ability to quickly learn new technical subject matter that may be unrelated to area of formal training
    • Experience performing multiple projects simultaneously with minimal direction/supervision

     

    Physical Requirements:

    • Works under general office environmental conditions.
    • Sitting for extended periods, utilizes close visual acuity for working with computers, etc.

    • Occasionally required to lift up to 50 lbs. from floor to waist to move tables, chairs for appropriate room set up
    • Occasionally required to stand; walk and stoop, kneel or crouch

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