Facilities Coordinator

The Facilities Coordinator is responsible for overseeing the daily operations, maintenance, security, and improvement of all facility-related functions to ensure a safe, clean, and efficient working environment. This role manages 15-25 external vendors and contractors, conducts regular facility inspections in compliance with ISO standards and CA law, and leads medium-scale maintenance and construction projects in our 76,000 square foot facility with the support of a Facilities Technician.

Responsibilities also include managing facility security systems such as security cameras and access control to maintain a secure environment. The Facilities Coordinator works closely with the Environmental Health and Safety Engineer to support Hazardous Waste and other Site wide recurring audits (City Wastewater, Fire Department, etc) and conduct investigations related to violations. They will also collaborate with other cross-functional teams, including Management, IT, Engineering, Production, Maintenance, and HR, to execute projects in support of Strategic goals and building and regulatory requirements.

Pay Range: $69,000 to $75,000/yr

Duties and responsibilities

• Manage and oversee contracts for all 15-25 facility-related services, including janitorial, landscaping, HVAC, forklifts, shredding, pest control, gas, waste disposal, parking lot services, security, and utilities.
• Coordinate project-based and repair work with contractors (plumbers, electricians, construction) and maintain cross-functional communication to support production and engineering initiatives. Develop and maintain building PM schedule based on average life of equipment.
• Plan and execute facility moves and department relocations in compliance with building codes, safety standards, and regulatory requirements under K-Tube’s Project Management Program.
• Manage Sustainability improvement projects in support of ISO 14001 certification and K-Tube’s Strategic plan.
• Identify, evaluate, and manage vendor relationships to improve reliability and reduce cost of ownership for facilities and equipment.
• Minimize equipment downtime to support maximum manufacturing productivity.
• Procure and maintain inventory of critical equipment spare parts.
• Troubleshoot and repair equipment failures; analyze root causes and implement preventative maintenance solutions.
• Develop and maintain schematics, documentation, and spare parts inventory for plant equipment.
• Direct activities of a Facilities Technician in project and facilities PM completion.
• Willingness to work mandatory overtime as needed based on business demands.

Qualifications

Education and Experience:

• 3+ years of experience in Facilities projects role in a Manufacturing environment.
• AA/AS degree in Facilities Management, Building Maintenance, or a related field. May substitute equivalent relevant experience for educational requirement.
• Strong knowledge of building systems and maintenance operations in a manufacturing or industrial setting.
• Proven experience managing vendors, contractors, and small to mid-size capital projects. Project Management certification preferred.
• HAZWOPER training and experience.

Job Knowledge, Skills and Abilities:

• Excellent organizational, time management, and communication skills both written and verbal.
• Knowledge of hazardous material handling, electrical and building codes and safety policies.
• Ability to read technical drawings and construction documents.
• Proficient with MS Word, Teams, and Excel
• Proficient in using project tracking tools; willing and able to learn CMMS platforms.

Physical requirements

• Must be able to lift up to 50 pounds.
• Moderate to heavy physical effort required.
• Regularly required to sit or stand, reach and move about the facility.

Work environment

• Work performed in both a manufacturing and office environment.
• Exposure to metals, lubricants, solvents, electrolytes, and other hazardous materials

Personal Protective Equipment

• Safety glasses and safety shoes are required.
• Other personal safety equipment required as listed in SDS depending on task may include safety goggles, ear protection, full - face shield, apron, arm guards, rubber boots and gloves

Position Type: Onsite

Reports to: Maintenance Supervisor