Administrative Assistant

Cook MyoSite, Inc., part of the Cook Group, Inc. family of companies, is on a mission to make regenerative medicine a part of everyday medicine. We’re investigating our core technology, autologous muscle-derived cells, for the potential treatment of several muscle-related disorders. We at Cook MyoSite have the potential to make a difference in the lives of countless people around the world, and we also have the potential to make a difference in yours. Joining our team is an opportunity to ignite your passion, grow your potential, and define your purpose. If you’re curious, motivated by helping others, and driven by integrity, we invite you to apply.

The Administrative Assistants job is to provide comprehensive organizational and administrative support to MyoSite Leadership.

• Provides administrative support to MyoSite Leadership, including calendar management, meeting coordination, expense report reconciliation, travel arrangements, and composes business correspondences
• Organizes and expedites information workflow and initiate follow-up action as directed by leadership to effectively plan so key priorities are met first
• Prepares presentations, agendas, statistical reports and other business correspondence & documentation
• Aids in setup of A/V equipment for meetings and presentations
• Creates and maintains departmental business operating procedures and guidelines
• Provides administrative support for projects and initiatives as needed
• Backup to the Office Administration Associate:
• Provides front desk customer service to visitors, including responsibilities necessary to grant building access (i.e. ensures visitors complete appropriate Confidentiality Agreements, guest WIFI access, etc.)
• Assists in maintaining inventory of office and breakroom supplies to ensure facility is appropriately stocked

High school diploma or equivalent

Minimum of 2+ years' experience in providing executive level administrative assistance; additionally preferred is that administrative assistance experience includes departmental support

Proficient knowledge of Microsoft Office software, and other general office equipment

Advanced knowledge of Microsoft Office products including Microsoft Teams

Hybrid

• Exemplifies Cook MyoSite Core Values
• Maintain regular and punctual attendance
• Must maintain company quality and safety standards
• This position requires an ongoing commitment to upgrading knowledge, job skills and abilities in addition to competency related to all duties and responsibilities listed above.
• Ability to work in collaborative and independent work situations and environments with minimal supervision
• Maintain composure and competence under stressful situations; demonstrate flexibility and adaptability
• Must work and interact effectively and professionally with and for others throughout various levels of the global organization to achieve company goals
• Trainability
• Must have effective verbal, written and interpersonal skills
• Able to prioritize and operate proactively
• Must demonstrate critical thinking and proven problem-solving skills
• Strong interpersonal skills resulting in exceptional rapport with people. Proven success in initiating, promoting, and maintaining strong interpersonal relations
• Must be able to multitask

Physical Requirements:

• Office Setting (no travel): General office, warehouse and laboratory setting.

• Ability to conduct and hear ordinary conversation and telephone communication.
• Must be able to work extended hours beyond normal work schedule to include, but not limited to, evenings, weekends, extended work hours and/or extra work hours, sometimes on short notice as required.
• Ability to work under specific time constraints.
• Must be able to sit at desk, in meetings and/or work on a computer for long or extended periods of time.
• Visual and manual acuity for working with computers and equipment.

Employee that does not interact with Healthcare Professionals
Compliance with all policies of the company including without limitation the Cook Employee Manual, Cook Code of Conduct, Quality System Manual, Cook Electronic Information Policy and HIPAA regulations.

At Cook MyoSite, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community. Cook MyoSite is proud to be an equal opportunity workplace.
This job description features the essential and critical functions of the position described and is not an exhaustive list of tasks and/or responsibilities. This may be subject to change at any time due to reasonable accommodation or other reasons.