Travel & Expense Administrator

Requisition ID 2024-14120
Posting Date 1 month ago(3/6/2024 7:59 AM)
Job Location(s)
Bloomington IN United States
Travel
None
Shift Type
Day shift
Position Type
Full Time
Company
Cook Shared Service
Category
Accounting/Finance/Pricing

Overview

The Travel & Expense Administrator will support and carry out the day to day activities of all T&E areas, including expense report auditing/monitoring, corporate card processing, and working to support employees at all levels in the organization with expense reporting queries. This role will be required to collaborate with internal partners and stakeholders to identify & propose T&E process improvements that will drive efficiencies.

 

Cook offers a collaborative working environment and a hybrid schedule.  This position will work on site at 750 Daniels Way, Bloomington, IN 47404 one day per week during normal office hours. 

 

• All-inclusive benefits

     • Medical, dental, vision, and prescription options

     • Paid maternity and parental leave

     • Local walk-in clinic with pharmacy and healthcare

     • Company paid life insurance

     • Employee Assistance Program

• Annual raises and quarterly bonuses

• Paid holidays and time off

• $17/hour base

• Tuition assistance

• Onsite cafeteria

• Free onsite fitness center

• 401k options with a company match up to 4%

Responsibilities

Follow the T&E audit process to perform pre and post payment T&E audits ensuring compliance to company policies.
Communicate with employees to obtain additional information, supporting documentation or clarification on T&E transactions.
Document audit results by providing written and evidentiary information.
Report on and escalate T&E issues to T&E Management.
Complete employee T&E profile creation and maintenance for NAM.
Provide support via phone/email to T&E end users on T&E processes and tools.
• Interface and processing of employee expenses into the Finance system.
Conduct training on the T&E system for all new and existing NAM employees.
Corporate Credit Card processing and maintenance.
Post journal corrections and employee re-payments received to the Finance system.

Act as back-up for other T&E team tasks
Complete Month-end tasks; T&E Accruals, KPI's and reconciliations.
Complete weekly, monthly and ad-hoc T&E reporting.
Review processes and results to ensure transactions have been recorded consistently and accurately.
Paticipate in audit preparation for interim and end of year audits.
Work closely with T&E & project team to manage, improve and streamline T&E processes.
Must work and interact effectively and professionally with and for others throughout various levels of the global organization.
Maintain regular and punctual attendance.
Must have effective oral, written and presentation communication skills.
Ability to work in collaborative and independent work situations and environments with minimal supervision.

Qualifications

• High school diploma or equivalent required, associates or bachelors degree (or equivalent) preferred.
• Prior experience in shared service environment or accounting area preferred.
• Attention to detail and the ability to reason and think quickly is essential for negotiating effectively.
• Excellent communication, inter-personal, numeric, and problem-solving skills.

• Proficiency in Microsoft Office software
• Strictly adhere to safety requirements
• Maintain regular and punctual attendance
• Maintain company quality and quantity standards

 

Physical Requirements:

• General office environment, sitting for extended periods
• Close visual acuity when working with computers, etc.
• Occasionally required to lift up to 20 pounds
• Manual dexterity and coordination while operating standard office equipment
• Perform the essential functions of the job, subject to reasonable accommodation requirements under the ADA

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