Documentation Control Specialist

Posting Date 1 month ago(8/16/2022 4:27 PM)
Requisition ID
Job Location(s)
Vandergrift PA United States
Position Type
Full Time
Cook Vandergrift


The Documentation Control Specialist position at Cook Vandergrift is responsible to process, track and maintain procedures, specifications and certain other assigned documents as specified in the quality system of the company, through paper and / or electronic mechanisms.


• Maintain files of all official (paper and electronic) specifications, drawings, device, labeling, advertising, process traveler forms, other forms, operational standards, and safety policies.
• Receive and process change order requests from initiators, issue initial and changed documents and specifications as specified by the distribution list.
• Create, enter and maintain the Bill of Materials (BOM) database
• Issue and maintain records of new part numbers in Cook Vandergrift and Cook Inc GPN System
• Issue and maintain external procedures from other Cook organizations.
• Answer staff questions in person and via phone on all company supported applications
• Create, enter and maintain GPF information and supply chain information
• Design and format forms and tables

• Perform word processing of documents at a high level
• Responsible for scanning and archiving of any applicable documentation
• Other duties as necessary
• Provide input to supervisor/manager to improve department operation and efficiency
• Identify and report possible preventative and corrective actions
• Works independently without supervision, as well as a team member, referring questions and problems to the department manager
• Confidential access to new and existing product designs, plans and specifications
• Moderate decision making is necessary in regards to prioritizing workload and expediting documents to meet expectations of all parties involved
• Read, write and understand product demonstration, drawings and specifications
• Effectively communicate with managers, supervisors, operators, inspectors, engineers and draftspersons as required
• Responsible for compliance to company's Quality Policy Manual
• Responsible for compliance to company's safety policies



• High school diploma or equivalent is required; Associate degree in Business is preferred
• Advanced proficiency in common office software applications, including Word, Excel and PowerPoint
• Advanced reading and writing skills (composition, proofreading, editing) of written business or technical documents
• Medium-level to advanced proficiency including styles, sections, templates and advanced formatting
• Knowledge and skill for usage of computer, word processing, databases and various company equipment

• Must pass a post-offer physical exam and drug test
• Detail oriented and good judgment and organizational skills


Physical Requirements:

• Good visual acuity
• Good manual dexterity
• Ability to occasionally lift a minimum of 30 pounds
• Ability to conduct and hear ordinary conversation and telephone communication

• Majority of day spent in clean, climate controlled office area


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