Departmental Administrative Assistant (Engineering & Technology)

Posting Date 3 months ago(7/15/2022 9:57 AM)
Requisition ID
2022-10615
Job Location(s)
Pittsburgh PA United States
Travel
10-20%
Position Type
Full Time
Company
Cook Myosite Inc.
Category
Administrative/Clerical

Overview

Cook MyoSite, Inc. is on a mission to make regenerative medicine a part of everyday medicine. We’re investigating our core technology, autologous muscle-derived cells, for the potential treatment of several muscle-related disorders. We at Cook MyoSite have the potential to make a difference in the lives of countless people around the world, and we also have the potential to make a difference in yours. Joining our team is an opportunity to ignite your passion, grow your potential, and define your purpose. If you’re curious, motivated by helping others, and driven by integrity, we invite you to apply.

 

The Departmental Administrative Assistant (Engineering & Technology) at Cook MyoSite, Inc. will provide comprehensive organizational and administrative support to the Engineering and Technology directorate.

Responsibilities

• Domestic travel to Pittsburgh, PA offices. Remote location must support a travel time of less than 2 hours for support of on-site activities when requested
• Aligns incoming requests (i.e., postal, e-mail, face-to-face, etc.) to priorities as directed by the Senior Director to effectively plan so key priorities are met first
• Organizes and expedites information workflow and initiate follow-up action for the department leadership as directed by the Senior Director
• Responsible for comprehensive calendar management for department leadership
• Processes expense report reconciliation for department leadership
• Coordinates domestic and global travel
• Prepares presentations, agendas, statistical reports and other business correspondence & documentation
• Aids in setup of A/V equipment for meetings and presentations
• Creates and maintains departmental business operating procedures and guidelines
• Provides administrative support for departmental projects and initiatives as needed

Qualifications

• High school diploma or equivalent

• Minimum of 2+ years' experience in providing executive administrative assistance; additionally preferred is that administrative assistance experience includes departmental support

• Advanced knowledge of Microsoft Office products including Microsoft Teams is preferred

• Proficient knowledge of Microsoft Office software, and other general office equipment.
• Basic understanding of cGMP, 21 CFR Part 11, and related regulations associated with Bio/Pharmaceutical product manufacturing

• Maintain regular and punctual attendance
• Must maintain company quality and safety standards
• This position requires an ongoing commitment to upgrading knowledge, job skills and abilities in addition to competency related to all duties and responsibilities listed above.
• Ability to work in collaborative and independent work situations and environments with minimal supervision
• Maintain composure and competence under stressful situations; demonstrate flexibility and adaptability
• Must work and interact effectively and professionally with and for others throughout various levels of the global organization to achieve company goals

• Strong interpersonal skills resulting in exceptional rapport with people. Proven success in initiating, promoting, and maintaining strong interpersonal relations

 

Physical Requirements:

• Remote/Field Based: General office or home office setting

• Travel (Domestic): 10-20%

• Ability to conduct and hear ordinary conversation and telephone communication.
• Must be able to work extended hours beyond normal work schedule to include, but not limited to, evenings, weekends, extended work hours and/or extra work hours, sometimes on short notice as required.
• Ability to work under specific time constraints.
• Must be able to sit at desk, in meetings and/or work on a computer for long or extended periods of time.
• Visual and manual acuity for working with computers and equipment.

 

 

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